Assistant to Valerie Khoo
This is a unique opportunity to learn from a busy editor, writer, business owner and speaker. You’ll be working with the dynamic team at the Sydney Writers’ Centre, winners in last year’s Telstra Business Awards in NSW.
You’ll be part of the team that has built Australia’s leading centre for writing courses. This is the same team that is now taking it to the world.
What does the role involve?
This is an assistant’s role in the true sense. You will be assisting me in almost every aspect of my work. You’ll gain an insight into everything including how to run a business, research stories for newspapers/magazines, create podcasts, research books, edit a magazine and more.
Now that the demands on my time have grown significantly, you’ll learn the skills you need to help me with overflow work.
The range of work is diverse. We are a small team and there is no room for big egos. We all pitch in to do the work, no matter how administrative or how exciting.
Your work could involve diverse activities including but not limited to:
- responding to queries on my behalf
- initiating correspondence on my behalf
- uploading blog posts
- making website changes
- assisting with social media
- researching and obtaining images for use on our site, blog or my work as a journalist
- setting up interviews for articles I write on our site, blog or my work as a journalist
- managing online tools including but not limited to social media
- research for articles and on-going projects including non-fiction books
- setting up and organising webinars
- making appointments for me, although diary management is minimal
- booking and coordinating events, functions and so on
- filing, printing, liaising with other members of staff on operational issues (We’re a small team. If toner cartridges need to be ordered, we’re not precious about who does the ordering!)
- researching travel options (flights, accommodation, transfers, etc)
- involvement in office-related operations such as organising phone lines, internet connections or dealing with other suppliers
- running errands which may include anything from buying emergency stationery supplies, gifts, cupcakes, or visits to the post office.
What skills are required?
If you don’t currently have the skills to the do all of the above, that’s ok. We’ll train you, but we’ll also expect you to take the initiative to acquire new skills. However, you MUST have an interest in online tools and learning how to use them. If you’re not that interested in being involved in the internet and online platforms such as forums, blogs, e-learning and social media, this job isn’t for you.
The work is fairly project-driven so there is lots of variety. One week we could be focused on organising a lunch event for 40 people, the next week we could be preparing for a webinar. The week after that we could be researching blogs that write about productivity, and the week after we could be videoing a best-selling author.
While there are some exciting opportunities involved in this role, if you think it’s below you to buy the milk for the office, then this role as an assistant is not for you.
You DO need:
- attention to detail
- an interest in writing and/or books
- intermediate skills in Word and Excel (essential)
- a pleasant and helpful phone manner
- very strong skills in English and writing (if you make spelling mistakes, this job is not for you)
- attention to detail
- experience in Indesign is desirable but not essential
- strong organisational skills – YOU need to organise ME, so if you are a ‘messy desk’ sort of person, chances are we’re not a good fit, as I already have a messy desk. I need someone who is going keep us organised.
- strong administrative skills
- attention to detail
- oh and did I mention attention to detail?
Your approach and attitude
You should be the sort of person who loves putting everything in its place so that you always know where it is. I expect that you possibly love using the Dymo labeller. You probably love kikki-k or Howards Storage World because you want an organised, aesthetically pleasing environment.
You are comfortable talking to everyone ranging from call centre operators to CEOs or their assistants. You like solving problems and getting things done. You always see a glass half full, yet have the maturity to understand, manage and expect risks.
While you and I will be working directly together, I may not always be in the office. I could be travelling or working remotely so you need to be comfortable with working on your own and corresponding via email, Skype or video. I need a person who can work under my direction on a day-to-day basis but who can also work autonomously.
You need a firm understanding of social media and be comfortable navigating your way online, particularly when researching topics or communicating with people through a variety of mediums (eg blog, comments, forums, twitter, Facebook, LinkedIn, etc).
You will be assisting me during the next phase of growth of the Sydney Writers’ Centre. This involves expanding our reach to offer more business courses and more online courses so that we are reaching people all over Australia. I want to focus on strategy, marketing, ideas and writing. Therefore, I need someone who can support me by taking over administrative and operational tasks which are taking up my time.
You are likely to have had two to four years experience as a personal assistant or in an administrative role. You are a “can do” person, you believe nothing is impossible and you are willing to learn. This is a full-time role. However, I will consider four days a week for the right person.
For the right person, we will help you reach your full potential with appropriate training or opportunities within the business. We love people with ideas – and attention to detail!
This will suit someone who wants to be part of a team that’s kicking goals in an exciting business environment. As we are a small team, we all need to get along and we are not precious about admin (which is an essential part of this role). However, the very fact that we are a small team means that we have few limitations or restrictions on what we think is possible. It’s an exciting place to be.
If you’re interested in applying, please send the following to: assistant [at] spindriftmedia.com.au
1. A cover letter explaining:
(a) why you are interested in the role and
(b) why you are a good candidate for the role
2. Your resume, including at least two professional references. Please include their contact details, this is essential.
Please send this before 5pm Friday 16 September 2011.